general data protection regulations

We are required to collect and hold data about all applicants to enable the company to process all job applications.

GDPR places a further obligation on employers to inform all applicants, in more detail why we collect data, what we do with it, and how long we expect to retain it. In order to process your application, we must obtain your informed consent about the data that we may hold about you.

  • We are not planning to transfer your data outside the EEA. 
  • We are required to hold personal and special data (ethnic monitoring data) about you in order to process your employment application.  
  • We are required to hold personal and special data (ethnic monitoring data) about you in order to process your employment application.  
Type of data

Recruitment data

  • Previous employers 
  • Types of jobs held.
  • Skills and qualifications 
  • Previous salaries
  • DBS checks

Ethnic Monitoring Data

Data relating to your racial origin, religion, gender, sexual orientation etc that are classed as protective characteristics under the Equality Act 2010A copy of our privacy policy is available by request.

Why we wish to hold it

This will allow us to make a decision on your suitability for employment/engagement

We use this data to understand the ethnic make- up of our workforce and job applicants and it allows us to inform our recruitment process if we believe we do not have the correct diversity of applicants

How long it will be kept for

Data obtained during recruitment will only be kept

  • As long as you are a candidate looking for work through Lily Staffing Solutions
  • For up to 6 months if your application is unsuccessful- then it will be destroyed
  • Until you ask for your data to be removed/destroyed

This data will be kept for the duration of  your registration with Lily Staffing Solutions and will be anonymised and stored for 4 years.

Agreement to use my data

I hereby freely give my prospective employer consent to use and process my personal data relating to my job application (examples of which are listed above).

In giving my consent:

I understand that I can ask to see this data to check its accuracy at any time via a subject access request (SAR).

I understand that I can ask for a copy of my personal data held about me at any time, and this request is free of charge.

I understand that I can request that data that is no longer required to be held, can be removed from my file and destroyed.

In this instance I understand that I must provide details as to why I believe that the data being held is incorrect or being held unlawfully.

I understand that if I am unsuccessful with my application my data will be destroyed after 6 months..